Finally Gaining Control of Your Data: Partnering to Put a Strategy in Place 

Recent research conducted by Symantec found that the vast majority of companies surveyed, which included a wide variety of industries, realize they need a formal information retention plan. However, most have not implemented such a plan.  

Lack of a proper data storage strategy can drive up storage costs, complicate eDiscovery and heighten litigation risks for your organization. It’s been established that as the amount of data increases, storage costs, which include hardware, software and environmental expenses, are growing at an alarming rate. 

One might assume that these factors have influenced senior IT and legal executives to take action, but not all of them have addressed the issue. According to Symantec, less than half (46 percent) of companies surveyed have actually implemented a formal data management plan. However, 87 percent of the respondents admit that they realize a proper information strategy would be advantageous by allowing them to delete unnecessary information. 

The reasons cited for neglecting to implement a plan include cost (58 percent), lack of expertise (48 percent) and no one chartered with the responsibility (40 percent). These statistics show that seeking out expertise can be extraordinarily beneficial. 

The Viewpointe records management archive enables organizations to seamlessly offload their records management and digital storage systems in a secure, scalable and cost-effective way. Viewpointe’s solution allows you to efficiently maximize the value of data by classifying the information and consistently implementing business rules, which further support compliance efforts and helps to mitigate risks. 

What Partnering with an Expert Can Do For Your Business 

When you engage with Viewpointe, we’ll work with you to carefully assess your current digital data storage and records management concerns. Then, we’ll craft a comprehensive plan to help centralize and streamline your electronic content quickly and effectively. 

Here are some of the ways we can help: 

• We’ll work to consolidate disparate storage locations, which helps you better predict and manage costs. When you have fewer archives, you can more cost-effectively manage the expenses associated with maintaining many different systems, hardware and resources. 
• Partnering with us means you'll be better able to scale — both up and down as needed — as you grow. You don’t have to worry about keeping up with the latest updates to technology — instead, we provide a solution that works best for you.  
• We’ll help provide peace of mind to know that your data is stored securely, yet easily and quickly retrievable when you need it. We’ll also help you manage data retention and expiration according to your records management policies. 

Over the last decade, we’ve worked with some of the largest financial institutions in the U.S. to help them reduce costs, increase efficiency, mitigate risk and solve their storage challenges. They’ve told us that this gives them a competitive advantage over their peer businesses. We can do the same for you. Please contact us at info@viewpointe.com to get started. 

Source: Symantec 2010 Information Management Health Check, July 2010